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Date: Thu, Dec 4, 2014 at 3:32 PM
Subject: Submission Acknowledgement From Ecowas Commission Mali.
To:
Attention: (Company)
Date: 04/12/2014
Date: 04/12/2014
Requisite Notification (Company)
Dear Sir.
Dear Sir.
This is as directed by the Executive Board Members of Economic Community Of West Africa States ( Ecowas Commission Mali ). In confirmation that the Procurement Department have acknowledged the receipt of the company documents and Proforma Invoice, and we are placing your esteem company on good consideration, all notification have been made known to Ecowas Commission Mali selection/contract bidding committee for their detail screening of your company documents/quotation as required.
In accordance with the requisite procurement procedures, all notification have been made known to Ecowas Commission Mali selection/contract awarding committee for their detail screening of your Proforma Invoice as required, to purchase 60,000 SQM STEEL WIRE COPPER ARMOURED CABLE as stated in your proforma invoice with proforma invoice NO: 003 Dated 27/11/2014 submitted to this office.
Payment Option (1) 100% T/T advance payment via bank to bank T/T immediately after contract signing for immediate production and shipment of the goods.
Payment Option (2) 70% T/T advance payment via bank to bank T/T immediately after contract signing for and 30% balance before completion of production and shipment of the goods.
Contract delivery duration: 12 to 16 Months upon confirmation of full payment on a Partial shipment delivery.
PRODUCT: 60,000 SQM STEEL WIRE COPPER ARMOURED CABLE
Total Contract Amount: USD $2,826,000.00 ( Two Million Eight Hundred And Twenty Six Thousand United State Dollars.) Only.
Meanwhile, we have been on meeting studying all the submitted tender documents on these supply and shall soon sit for our final meeting to decide on who wins the contract, therefore, on conclusion, we shall be notifying your good self, which shall be base on the herein below two (2) options.
We have today conducted the screening on all the submitted tender documents in our department and we wish to let you know that your documents was among the 3 selected company left to bid for the final stage for the contract out of 9 companies that submitted their documents.
Therefore, we anticipate the decision of the Ecowas contract awarding/procurement committee within 3 to 4 business working days from today, as to determine one (1) of the herein below procedures, either to:-
i) To cancel your company Proforma Invoice to the contract Order supply:
(This shall be, if the Ecowas contract procurement committee is not satisfied with your company to engage for the finalization of the contract procurement formalities, which shall warrant the requisite notification for procurement formalities and recognition of your firm as the assigned / approved foreign contractor).
OR
ii) To proceed in giving you further contract procurement procedures / formalities as herein below:-
An official approval documents with the Draft Agreement confirming the award to your firm, Registration form prior to the finalization and completion of your company registration as our None resident contractor on category “A” Degree with the (BUREAU DU MALI NONE HABITATION ENTREPRENEUR / FOURNISSEURS) (BUREAU OF MALI NONE RESIDENTIAL CONTRACTOR/ VENDORS) which in due registration completion shall warrant the official endorsement of both the contract hard copy documents and payment release voucher with the Ecowas Commission Mali as required to enable the your contract payment transfer from our paying bank here in Mali to your bank account in your country.
This shall only be released in favour of any accepted bidder as required to warrant finalization procedures of the contract procurement.
(This shall hold, if the Ecowas contract procurement committee is satisfy with your company, to engage further for the finalization of the contract procurement formalities)
However,Forms Q1 and Q2 are attached herein for your quick action. Fill the both forms and return it to this office via email attachments to enable us shortlist your company for Tender Proper.
We look forward in working with your reputable firm. Upon receipt of this mail, call Hon: Aboudou Toure Cheaka on +223 729 95233 for briefing and instructions.
Thanking you,
Mrs. Hilda Camara
( C.A.C. Secretary )
For,
Hon: Aboudou Toure Cheaka
Director of Operation/CAC Chairman
Ecowas Commission Mali
Batiment N'05 Bp E4057
Banako Rep Du Mali
Tel: +223 729 95233, +223 736 37010
Email: ecowascommissionmali@gmail.com
Email: ecowascommissionmali@
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